Local Filming Guidelines

Cowichan Filming Guidelines


The following general conditions apply to all Film Applications. 
 
Initial contact for filming in the Cowichan Valley Can be directed to:
Amy Melmock
Manager, Economic Development Cowichan 
Film Cowichan
135 Third Street,
Duncan, BC V9L 1R9
Phone: 250.746.7880 extension 248
Toll Free: 1.866.746.2508
Fax: 250.746.7801
Email: amelmock@cvrd.bc.ca 


Application to Film


The Cowichan Region is made up of the City of Duncan, the Town of Ladysmith, the Town of Lake Cowichan, the Municipality of North Cowichan, and the Cowichan Valley Regional District, which encompasses the unincorporated areas.
 
In addition, there are a number of First Nations whose jurisdiction extends over the sixteen reserves in the region. A municipal film permit is required when filming any production on public property including streets, sidewalks, parks, and other public spaces. Permit applications should be submitted at least 10 working days before the planned filming date to the appropriate Municipal contacts.  

District of North Cowichan
Mark Ruttan, Director of Corporate Services/Deputy CAO
250.746.3100
Mark.ruttan@northcowichan.ca

City of Duncan
Paige McWilliam, Corporate Services Coordinator
250.746.6126
paige@duncan.ca

Town of Ladysmith
Felicity Adams, Director of Development Services
250.245.6405
fadams@ladysmith.ca

Town of Lake Cowichan
Joe Fernandez, Chief Administrator
250.749.6681
jfernandez@lakecowichan.ca

Cowichan Tribes
5760 Allenby Road
Duncan BC   V9L 5J1
250.748.3196

For  film activities outside the municipal boundaries and within the Electoral areas, please contact Amy Melmock at  
amelmock@cvrd.bc.ca      
   

Municipal Fees and Charges


An estimate sheet will be provided by municipal contacts outlining rental rates for public property, buildings and other charges where applicable.

A deposit for the estimated cost for all City/Municipal services that will be necessary, payable by certified cheque will be required prior to filming.  When all filming in city is complete, an invoice or a refund for the balance will be issued.

 

RCMP


Policing for the Cowichan Region is under the jurisdiction of the RCMP. RCMP should be notified of all relevant filming activity requirements including filming involving gunfire, vehicle crashes, stunts, and traffic control disruption.

Duncan Detachment RCMP
6060 Canada Avenue
Duncan BC   V9L 1V3
250.748.5522
  

Fire Departments in the Cowichan Region


Coordination with local fire departments can be setup with Film Cowichan or the Fire Rescue Services Coordinator.
Jason deJong, CFO
Fire Rescue Services Coordinator
Public Safety Division, Cowichan Valley Regional District
Phone: 250.746.2564
Fax: 250.746.2563
Toll Free: 1.800.665.3955

Noise


Filming should be conducted between the hours of 7:00 AM to 9:00 PM Monday to Saturday, and Sunday 9:00 AM to 9:00 PM or according to any existing noise by laws. If filming is to occur outside of these times, details must be included in your permit application.

CVRD Bylaw Officers
Robert Blackmore - 250.746.2625
rblackmore@cvrd.bc.ca

Nino Morano - 250.746.2616
nmorano@cvrd.bc.ca

Rob Harris - 250.746.2642
rharris@cvrd.bc.ca

Municipality of North Cowichan
Mark Ruttan - 250.746.3100
mark.ruttan@northcowichan.ca

Rachel Hastings -0250.746.3100
rachel.hasting@northcowichan.ca

Town of Ladysmith
Mark Hayden - 250.245.6446
mhayden@ladysmith.ca

Town of Lake Cowichan
250.749.6681
general@lakecowichan.ca

    

Access and notification


Access to businesses, residences and churches should be considered and maintained (including deliveries). The applicant is responsible for notifying residents and/or merchants who will be affected by the filming. A flyer or leaflet must be distributed with pertinent information about the event including: date, time, duration, area, temporary traffic or parking regulations. A record of who was notified is required. Large or disruptive productions may require advertisements in newspapers and other local media as well. 
  

Road Closures


Road closures falling within the jurisdiction of the City of Duncan, the Municipality of North Cowichan, the Towns of Lake Cowichan and Ladysmith require approval of the areas which fall under their jurisdiction. All other roads and highways are under the jurisdiction of the Ministry of Transportation and Infrastructure and will require the approval from the Ministry.

Ministry of Transportation and Infrastructure
Nanaimo Office - 250.751.3246
3rd Floor - 2100 Labieux Road
Nanaimo BC   V9T 6E9

Victoria Office - 250.952.4515
240 - 4460 Chatterton Way
Victoria BC   V8X 5J2
 

Port Authority


There are five deep sea ports in the Cowichan Region. Permission to film in the ports require permission from the Port Authority. Anyone planning a film production or event on Port Authority controlled property will be required to contact the appropriate agency. Request for the approval should be submitted to the Port Authority not less than 30 days prior to filming shoot date. 

Port Authority Nanaimo
100 Port Drive
Nanaimo BC   V9R 0C7   
250.753.4146

Port Authority Victoria
100 - 1019 Wharf Street
Victoria BC   V8W 2Y9
250.383.8300
    

Cancellation


Applicants must designate a named on-site liaison person with authority to intervene and/or stop the event if necessary at any time during filming.
 

Insurance

Prior to filming within the community the applicant must provide proof of a valid public liability insurance of at least $2,000,000 against claims for personal injury, death or property damage occurring upon, in or about the site.  The policy will cover the appropriate governing body.